Terms and Conditions

1. Americans with Disabilities Act

Exhibitors are responsible for compliance with the Americans with Disabilities Act of 1992 for their specific booth space.

2. Attendance in Exhibit Hall/Badge Control

Exhibit Hall attendance is restricted to qualified exhibitors, those certified by them, and those covered under the ISET general registration procedures. The official ISET badge must be worn whenever an exhibitor is in the Exhibit Hall. Exhibitor badges will be made available to the official representative for distribution to exhibitor personnel only. Badges are not to be defaced by inserting company cards or applying stick-on novelty items.

3. Booth Construction

An in-line or perimeter booth is one or more standard 10 x 10 units arranged in a straight line. The maximum height for an in-line booth is 8'. Each in-line booth will be provided with an 8'-high back drape with 36"-high side dividers and drape. Solid wall side dividers higher than 36" will not be allowed.

4. Cancellation or Reduction in Space

Requests for cancellation of reserved exhibit space must be made in writing. No refunds will be allowed for space left unoccupied during the ISET meeting. Refunds, less a $100 administrative fee, will be granted on or before December 1, 2003. After this date, we reserve the right to sell to other interested companies booth space that has not been reserved with payment. Cancellation of your booth reservation must be made in writing. If cancellation is not made in writing, registered companies will be invoiced for the booth registration fee.

5. Distribution of Product Information

In accordance with ACCME Guidelines, product information cannot be distributed at any scientific sessions or in hotel lobbies. Posters or tabletop exhibits are not permitted immediately outside or inside the meeting rooms. Distribution of printed materials by industry or its agents is limited to the exhibitor's booth area in the ISET Exhibit Hall. Companies may not display or demonstrate products, processes, or services,solicit orders, or distribute advertising materials at any location (within or outside the Exhibit Hall) other than in their assigned booth space. Distribution of product information by companies that are not registered exhibitors will not be permitted.

Note: Door drops at the hotel will not be acceptable without written permission from ISET management. This rule will be strictly enforced.

6. Exhibitor Service Kit

An Exhibitor Service Kit containing complete show information and order forms for all show services will be sent to exhibiting companies by November 14, 2003. All forms should be completed and mailed in advance of the meeting to ensure that adequate labor and equipment is available for set-up. Forms will be included for the following services: labor, material handling, electricity, furniture rental, signs, rental displays, photography service, utilities, audio visual, telephone, florist and cleaning.

7. Shipping Instructions

Exhibitors agree to ship and store their material at their own risk and expense. Arrangements have been made with Southern Convention Services to receive and store all shipments for the ISET meeting up to 30 days prior to exhibitor move-in, and to deliver all shipments to the appropriate booths on set-up days. All shipments must be labeled and consigned with the company name and booth number. Shipments must have all transportation charges PREPAID and advance shipments must arrive before January 20, 2003. Shipments sent C.O.D. will not be accepted. All empty and reusable cartons and boxes will be removed from the Exhibit Hall prior to the meeting and will be returned at the conclusion of the show. Complete shipping information will be available in the Exhibitor Service Kit mailed to exhibitors by November 14, 2003.

8. Exhibitor Move-In

The following hours are scheduled for the installation of exhibits:

Saturday, January 24, 2003 (8:00 a.m. - 6:00 p.m.)
Sunday, January 25, 2003 (7:00 a.m. - 3:00 p.m.)

All crates and packing materials must be off the exhibit floor and all exhibits must be erected by 3:00 p.m. on Sunday, January 25, 2003. No trunks, cases, or other packaging materials are to be left in the exhibit area after installation of the booth, nor may such materials be brought into the Exhibit Hall during open exhibit hours.

9. Exhibit Hours

The Exhibit Hall will be open as follows:

Sunday, January 25, 2004 (5:30 p.m. - 7:30 p.m.)
Monday, January 26, 2004 (7:00 a.m. - 4:00 p.m.)
Tuesday, January 27, 2004 (7:00 a.m. - 4:00 p.m.)
Wednesday, January 28, 2004 (7:00 a.m. - 4:00 p.m.)

ISET Management requires all exhibits to remain open, with representatives in attendance, during the above specified exhibit hours.

10. Exhibitor Dismantle and Freight Pick-Up

The following time has been scheduled for dismantling exhibits:

Wednesday, January 28, 2004 (5:30 p.m. - 12:00 a.m.)

The following time has been scheduled for dismantling and freight pick-up:

Thursday, January 29, 2004 (8:00 a.m. - 4:00 p.m.)

11. Security

ISET Management will provide 24-hour uniformed security guard service in the Exhibit Hall beginning with the delivery of exhibits to the hall through 4:00 p.m. on Thursday, January 29, 2004. Neither ISET Management nor the Fontainebleau Hilton Resort will be held responsible for any loss or damage to the exhibitor's property. Exhibitors must take precautions to protect their property against theft.

12. Photographing and Videotaping

Written permission is required for videotaping and photographing in the Exhibit Hall. Photographing, videotaping or examining another exhibit or equipment without permission is prohibited.

13. Liability

Neither ISET, Complete Conference Management, its officers, representatives or employees, nor the Fontainebleau Hilton Resort and Hotelerama Associates, Ltd., D/B/A The Fontainebleau Hilton Resort its representatives or employees, will be responsible for any injury, loss or damage that may occur to the exhibitor or the exhibitor's employees or property from any cause whatsoever, prior, during or subsequent to the period covered by the exhibit contract. Each exhibitor must make provisions for safeguarding of his goods, materials, equipment and display at all times. General overall guard service will be employed by ISET for the exhibition period. But providing such guard service shall not be deemed to affect the non-liability of ISET, Complete Conference Management, the Fontainebleau Hilton Resort and Hotelerama Associates, Ltd., D/B/A The Fontainebleau Hilton Resort, or their officers, representatives and employees. The exhibitor agrees, by signing the "Exhibit Application/Contract" to insure itself, at its own expense, against property loss or damage, and against liability for personal injury and to name ISET, Complete Conference Management as additional named insured. In case that said premises shall be destroyed by fire or an act of God or by any cause, or in the case of government intervention or regulation, military activity, strikes, or any other circumstances that make it impossible or inadvisable for ISET to hold the show at the time and place provided in the Exhibit Application/Contract for exhibit space, then and thereupon the contract shall waive any claim for damages or compensation, except the prorated return of the amount paid for space, after deduction of actual expenses incurred in connection with the show, and there shall be no further liability on the part of either party. In case any part of the Exhibit Hall is damaged, or if circumstances make it impossible for ISET to permit an exhibitor to occupy the space assigned during any part or the whole of the period covered, then under such circumstances the exhibitor will be charged for space only for the period that the space was or could have been occupied by the exhibitor, and ISET will release the exhibitor from any and all claims for damages, which may arise in consequences thereof.